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Summit Lake Homeowners Association
Annual Members Board and Election Meeting
Annual Members Board and Election Meeting
DECEMBER 9TH @ 6:30 PM via Zoom
DECEMBER 9TH @ 6:30 PM via Zoom
Board of Director's Meetings:
August 1, 2018 @ Phoenix - BOD
October 24, 2018 @ Summit Pool - Annual Meeting
October 30, 2018 @ Phoenix (contracts)- BOD
December 19, 2018 @ Phoenix - BOD
January 24, 2019 @ Phoenix (security camera contract) (non BOD meeting, 2 attendees)
March 7, 2019 @ Phoenix (reserve analysis) (non BOD meeting, 2 attendees)
July 24, 2019 @ Phoenix - BOD - Executive Meeting (closed)
October 10, 2019 @ Summit Pool - BOD
May 5, 2020 -BOD via Zoom (virtual)
October 13, 2020 @ Phoenix - (non BOD meeting, Budget review)
October 23, 2020 -BOD via Zoom (virtual)
December 9, 2020 - Annual Members Board and Election Meeting - via Zoom (virtual)
A total of 42 Association members (a quorum) must be present, in person or by proxy, at the meeting, in order for there to be a duly called meeting. If there is no quorum, voting cannot take place. It is VERY IMPORTANT that you make your vote count.
The Annual Members and Election meeting will be held virtually on Wednesday, December 9th 2020 at 6:30 pm
Check-in begins at 6:00 pm. This meeting is for owners but renters are encouraged to attend. If you wish to vote for the election of board members you must attend or mail in your proxy form to the Management Services.
Meeting notice and proxy forms will be mailed to all owners in October/November.
AGENDA
Call to Order
Roll Call
Proof of Notice of Meeting
Appointment of Inspector(s) of Election
Introduction of Candidates for Summit Lake
Floor Open for Nominations from the Floor for Summit Lake Board
Election of Directors for Summit Lake
Results of the Election for Summit Lake
Floor Open for Discussion - Only Owners will be recognized. (3 minute rule in effect)
Adjournment
Please consider joining our fining committee !
The board of directors continues to work diligently and in cooperation with Allied Property Management to handle all matters related to the upkeep of the community.
BUDGET
BUDGET
A new budget proposal has been submitted for 2019 with new dues at $260 a month. To keep a bit of perspective here is a history of dues for past years:
2011 $290
2012 $271
2013 $259
2014 $259
2015 $245
2016 $240
2017 $240
2018 $240
2019 $260
2020 $280
SECURITY
Reliance Security Services, Inc is our current contract for security and parking enforcement. The Board of Directors encourages all residents to actively participate in keeping the community safe by contacting our local Sheriff's department should you see something suspicious.
The communities surrounding Summit Lake do not have onsite security and the crime statistics outside our community is increasing. CrimeMapping.com has been developed to help law enforcement agencies provide the public with valuable information about recent crime activity in their neighborhood. The goal is to assist police departments in reducing crime through a better-informed citizenry. Creating more self-reliance among community members is a great benefit to community oriented policing efforts everywhere and has been proven effective in combating crime.
PARKING, WHY THE BIG DEAL?
PARKING FACTS: Each unit is assigned 1 permanent parking spot (124 vehicles). Each unit is allowed 2 vehicles (124+124 = 248 vehicles). There are only 142 marked guest spots for your second vehicle throughout the community. That leaves only 18 extra parking spots for visiting friends and family to share among 124 units!
Please be considerate of your neighbors and do not park a 3rd guest vehicle for an extended amount of time.
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